Invoices, contracts, forms — processed automatically without human intervention
OCR, Classification and Intelligent Document Processing
Automatic recognition, classification and extraction of information from documents — invoices, contracts, forms and more.
Anonymized reference caseMid-sized construction company · Bad Homburg, 95 employees+
Starting point
Accounting processed 800+ incoming invoices per month manually — entry in DATEV, review, approval, filing. 3 full-time employees were tied up with it.
Solution & result
Document AI extracts all relevant fields (supplier, amount, line items, taxes) from incoming PDFs and scanned documents, checks them against purchase orders and passes them to DATEV in structured form — uncertain cases go to manual review.
68% of invoices processed fully automatically, processing time cut from 8 minutes to under 30 seconds, 2 positions freed up for strategic tasks.
Every day, your team retypes the same data that is already on the incoming documents
- Invoice entry: supplier, amount, line items, tax codes — entered into the ERP by hand, even though all the data is in the PDF
- Contracts and forms are scanned, filed, forgotten — no extraction, no link to your systems
- Errors in manual data entry lead to payment reminders, duplicate payments and time-consuming correction entries
The AI reads your documents and passes structured data directly to your systems
- Model trained on your specific document types — suppliers, layouts, special formats — for 95%+ accuracy
- Full DATEV and SAP integration: data lands directly in the right company code, no intermediate step
- Uncertain recognitions go to manual review — with a suggestion. Your team only corrects the exceptions, not the rule
Scope of services
What Document AI does for you
OCR & Text Recognition
High-precision text recognition from scanned documents, PDFs and photos — including handwriting.
95%+ recognition accuracy
Document Classification
Automatic categorization of incoming documents by type, sender and content.
Invoices, contracts, forms, ID documents
Data Extraction
Intelligent extraction of structured data from invoices, contracts and forms.
Directly into SAP, DATEV, ERP
ERP Integration
Automatic transfer of extracted data to SAP, DATEV and other accounting systems.
Only exceptions go to manual review
Validation & Approval
Workflow for manual review of uncertain recognitions — with clear approval processes.
With clear approval workflows
Processing Statistics
Detailed reports on processing volumes, recognition rates and efficiency gains.
Weekly quality reports
Approach
How we work
Document Analysis
Documentation of document types, volumes and the desired extraction fields.
Model Training
Training the AI on your specific documents for optimal recognition rates.
Integration & Testing
Integration into existing workflows and ERP systems, plus thorough acceptance testing.
Operations & Optimization
Ongoing quality monitoring and improvement of recognition accuracy.
Our accounting team now processes three times as many invoices with the same team. The AI now recognizes every one of our suppliers — even those with illegible handwriting.
Supported Document Types
Processing: manual vs. Document AI
| Metric | Manual processing | With Document AI |
|---|---|---|
| Processing time per document | 5–15 minutes | under 30 seconds |
| Error rate | 2–5% (human) | under 0.5% |
| Availability | Office hours | 24/7 |
| Scalability | limited by headcount | unlimited |
| Cost per document | €3–8 | €0.05–0.30 |
| ERP integration | manual import | fully automated |
Free document test
Send us 20 of your real documents — we will show you the achievable recognition accuracy and the expected ROI before you commission a project.
Frequently asked questions
Everything you need to know about Document AI at a glance.
01Does the OCR also work with poor scan quality or handwriting?+
Modern AI OCR achieves very good results even with mediocre scan quality (150 dpi+). Clear handwriting is also recognized — illegible exceptions go to manual review. In the proof of concept, we test specifically on your documents.
02Which document types can be processed?+
Incoming invoices, delivery notes, order confirmations, contracts, forms, ID documents, certificates — basically any structured document. For each type, we train a specialized extraction model.
03Can the solution be connected to SAP and DATEV?+
Yes, those are our standard integrations. SAP FI/AP, DATEV Unternehmen online, DATEV Rechnungsdatenservice — all without a middleware surcharge. Other ERP systems on request.
04How high is the recognition accuracy?+
After the training phase on your specific documents, typically 90–97% for structured documents such as invoices. In the project, we define a minimum threshold for automatic processing — everything below it goes to manual review.
05What does document AI cost?+
Setup and training for one document type (e.g. incoming invoices) from €6,500. Complete IDP system with 3–5 document types and ERP integration typically €18,000–€45,000. Operation: from €400/month including model maintenance.
06Do the documents stay in Germany?+
Completely. Processing and storage on German servers. For industries with the highest compliance requirements (healthcare, legal, finance), full on-premise deployment is possible — no documents leave your data center.
Free assessment workshop — no obligation
In 60 minutes, we analyze your current situation and show you exactly which solution makes sense for your business — with a binding quote within 5 business days.